Complete ERP Solution for HVAC Contractors, MEP Companies and Service Providers
Run your HVAC business from enquiry to installation, AMC, service calls, inventory, billing and reporting with one connected ERP platform.
ERPLAX HVAC ERP Software helps air conditioning contractors, MEP companies, facility management firms and industrial cooling service providers manage day-to-day operations with better control, faster coordination and real-time visibility.
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HVAC businesses handle multiple operations at the same time. New enquiries need quick quotations. Installation teams need proper project planning. Service calls must be assigned on time. AMC contracts need renewal tracking. Spare parts must be available when technicians visit the site. Billing and job costing should be accurate.
Managing all this through spreadsheets, WhatsApp messages or disconnected software can lead to delays, missed service schedules, billing errors and poor customer experience.
ERPLAX HVAC ERP Software brings your complete HVAC workflow into one centralized platform. From sales and quotation to installation, preventive maintenance, service ticketing, inventory, purchase, finance and reports, everything is managed in a single ERP system.
HVAC companies usually deal with both project-based and service-based operations. Without a proper ERP system, teams may face:
ERPLAX solves these challenges by connecting every department and every workflow under one ERP platform.
ERPLAX is designed to support the practical needs of HVAC businesses. Whether you manage residential AC installation, commercial HVAC projects, industrial cooling systems, ducting work, chiller plants, MEP contracts or AMC-based service operations, ERPLAX can be customized to match your workflow.
With ERPLAX, your team can track:
Fifteen connected modules that cover every stage of your HVAC operation — from the first enquiry to project profitability.
Capture HVAC enquiries from website forms, calls, WhatsApp, campaigns or direct walk-ins. Assign leads to sales teams, track follow-ups, schedule site visits and convert approved enquiries into quotations or projects.
Create professional HVAC quotations with product details, installation charges, spare parts, service scope, AMC packages, taxes and discounts.
Prepare Bill of Quantities for HVAC installation and MEP projects. Track planned material, issued material and actual consumption for each job.
Track every HVAC project from approval to handover. Manage project stages, installation teams, site progress, deadlines and pending work.
Manage Annual Maintenance Contracts with start dates, end dates, service frequency, visit schedules, renewal reminders and contract value.
Create, assign and track service complaints in real time. Your support team can log service requests and assign them to available technicians.
Help field technicians work faster with mobile-friendly job updates. Technicians can check assigned jobs, update service status, upload photos and submit completion notes.
Avoid equipment breakdowns with scheduled preventive maintenance. ERPLAX can generate service reminders based on AMC frequency, machine type or customer agreement.
Track HVAC equipment installed at customer locations. Maintain full service history, warranty information and component replacement details.
Manage HVAC spare parts such as compressors, filters, motors, coils, sensors, ducts, pipes, insulation material, copper tubes and other consumables.
Control procurement with purchase requests, vendor comparison, purchase orders, goods receipt and supplier payment tracking.
Generate invoices for installation, AMC, service visits, spare parts, rentals and project milestones. Track payments, outstanding dues and financial reports.
Know the actual profit of every HVAC job or project. Compare estimated cost with actual material, labour, service and overhead expenses.
For companies renting HVAC units, chillers, tools or equipment, ERPLAX can track rental dispatch, return, billing cycle and contract status.
Get real-time visibility into sales, service, AMC, inventory, billing and profitability.
ERPLAX compares your planned budget with what was actually consumed across material, labour, purchase and overheads — so true project profit is never a guess.
Illustrative view — every category is tracked per project, per AMC and per service visit.
Every module shares the same data, so sales, service, stores and accounts always work from a single source of truth.
ERPLAX HVAC ERP Software is suitable for:
A single, connected flow from the first enquiry to project-wise profitability.
Capture enquiries, schedule site visits, prepare estimates and send quotations for approval.
Convert approved quotations into HVAC installation projects with BOQ, material planning and task assignment.
Track site progress, assign teams, issue materials and monitor installation work in real time.
Create AMC contracts, schedule preventive maintenance and track service tickets from assignment to closure.
Generate invoices, track payments and view project-wise profitability from one dashboard.
ERPLAX is not just ready-made software. It is a customizable ERP platform built to match your business process. Your HVAC workflow may be different from another company, so your ERP should also work according to your process.
ERPLAX already supports a wide range of ERP modules and industries, including sales, CRM, inventory, accounts, HRM, purchase, POS, projects, e-commerce, automation and support workflows.
Manage installation, AMC, service calls, inventory, technicians, billing and reports with one powerful HVAC ERP system.
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